Framework contracts for the supply of e-books (lot 1) and of books, yearbooks, updates and monographic series (lot 2) (№2189563)

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Description

1. Section I
   1. Name and addresses
      European Commission (lead contracting authority)
      VM-18 1/12
      Brussels
      1049
      Belgium
      E-mail: [email protected]
      
   2. Type of the contracting authority:
      European institution/agency or international organisation
      
   3. Main activity:
      General public services
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Framework contracts for the supply of e-books (lot 1) and of books, yearbooks, updates and monographic series (lot 2).

         
         Reference number: EAC/27/2016.
         
      2. Main CPV code:
         22120000, 22120000, 22120000, 22000000, 22110000, 22212000
         Supplementary CPV code: TA01, TA01, TA01
      3. Type of contract:
         Supplies
         
      4. Short description:
         

         Lot 1: supply to the contracting authority (single orders) of electronic books and packages of electronic books with and without demand-driven acquisition model.

         Lot 2: supply to the contracting authority of the following items published in Belgium, Bulgaria, Czech Republic, Germany, France, Croatia, Luxembourg, Hungary, Netherlands, Austria, Poland, Romania, Slovenia, Slovakia and Switzerland: books in paper format (single orders), yearbooks, updates and monographic series in paper or electronic format (standing orders), and exceptionally e-books (as single orders).

         
         
      5. Information about lots:
         This contract is divided into lots: yes
      6. Total value of the procurement:
         Value excluding VAT: 5 500 000.00 EUR
   2. Description
      1. Title:
         

         Framework contract for the supply of e-books

         
         
      2. Additional CPV code(s):
         22120000
         Supplementary CPV code: TA01
      3. Place of performance:
         Main site or place of performance:

         European Union, mainly Brussels.

         
         
      4. Description of the procurement:
         

         Supply to the contracting authority (single orders) of electronic books and packages of electronic books with and without demand-driven acquisition model.

         
         
      5. Award criteria:
         Quality criterion - Name: Size and relevance of the e-book offer on the main online platform / Weighting: 30
         Quality criterion - Name: Quality of the acquisition models on the main online platform / Weighting: 25
         Quality criterion - Name: Organisation of administration module, ordering, budget control, and delivery / Weighting: 15
         Quality criterion - Name: Flexibility of the offered online platform as regards customisation, authentication, interconnection, and access / Weighting: 10
         Quality criterion - Name: Quality of technical support and training / Weighting: 5
         Quality criterion - Name: Quality and user-friendliness of reporting, statistics and metadata / Weighting: 5
         Quality criterion - Name: Availability and quality of additional services and use of IT systems / Weighting: 10
         Price - Weighting: 50
         
      6. Information about options:
         Options: no
      7. Information about European Union funds:
         
      8. Additional information:
         
      9. Title:
         

         Framework contract for the supply of books, yearbooks, updates and monographic series

         
         
      10. Additional CPV code(s):
          22120000, 22000000, 22110000, 22212000
          Supplementary CPV code: TA01
      11. Place of performance:
          Main site or place of performance:

          European Union, mainly Brussels.

          
          
      12. Description of the procurement:
          

          Supply to the contracting authority of the following items published in Belgium, Bulgaria, Czech Republic, Germany, France, Croatia, Luxembourg, Hungary, Netherlands, Austria, Poland, Romania, Slovenia, Slovakia and Switzerland: books in paper format (single orders), yearbooks, updates and monographic series in paper or electronic format (standing orders), and exceptionally e-books (single orders).

          
          
      13. Award criteria:
          Quality criterion - Name: Capacity to deliver standing orders on titles commonly needed by the contracting authority / Weighting: 30
          Quality criterion - Name: Quality of the methodology used for the management of single orders and the placement of new standing orders in print format by the contractor / Weighting: 23
          Quality criterion - Name: Quality of the system dealing with questions, claims and complaints / Weighting: 15
          Quality criterion - Name: Quality of the management of existing print standing orders by the contractor and of the specific management of electronic standing orders by the contractor / Weighting: 20
          Quality criterion - Name: Availability and quality of additional services and use of IT systems / Weighting: 12
          Price - Weighting: 50
          
      14. Information about options:
          Options: no
      15. Information about European Union funds:
          
      16. Additional information:
          

          Eurojust, the European Union Agency for Law Enforcement Cooperation and European Food Safety Authority are not participating in lot 2.

          
          
3. Section IV
   1. Description:
      1. Type of procedure:
         Open procedure
      2. Information about a framework agreement or a dynamic purchasing system:
         The procurement involves the establishment of a framework agreement
      3. Information about electronic auction:
         
      4. Information about the Government Procurement Agreement (GPA):
         The procurement is covered by the Government Procurement Agreement: yes
   2. Administrative information:
      1. Previous publication concerning this procedure:
         Notice number in the OJ S: 2016/S 252-463969
         
      2. Information about termination of dynamic purchasing system:
         
      3. Information about termination of call for competition in the form of a prior information notice:
         
4. Section V
   1. Contract No: EAC/27/2016
      Lot No: 1
      Title:

      Framework contract for the supply of e-books

      
      
   2. Award of contract
      1. Date of conclusion of the contract: 2017-06-19
         
      2. Information about tenders:
         Number of tenders received: 2
         The contract has been awarded to a group of economic operators: no
      3. Name and address of the contractor:
         ProQuest LLC
         789 E. Eisenhower Parkway, PO Box 1346
         Ann Arbor
         MI 48106-1346
         USA
         The contractor is an SME: no
      4. Information on value of the contract/lot (excluding VAT):
         Initial estimated total value of the contract/lot: 3 500 000.00 EUR
         Total value of the contract/lot: 3 500 000.00 EUR
         
      5. Information about subcontracting:
         
         
5. Section VI
   1. Additional information
      

      Eurojust, the European Union Agency for Law Enforcement Cooperation and European Food Safety Authority are not participating in lot 2.

      
      
   2. Procedures for review
      1. Review body
         General Court
         rue du Fort Niedergrünewald
         Luxembourg
         2925
         Luxembourg
         Telephone: +352 4303-1
         E-mail: [email protected]
         Fax: +352 4303-2100
         
      2. Body responsible for mediation procedures
         
         
      3. Service from which information about the review procedure may be obtained
         

         See Internet address provided in Section I.3 of the contract notice.

         
         
         
   3. Date of dispatch of this notice
      2017-07-13